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By use case · AI tool and agent inventory

Inventory every AI tool and agent

Bring tools, internal agents, owners, contracts, and evidence of use into one inventory, so you can see what needs attention.

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The records behind the decision

See the records behind a tool.

An approved-tool list answers what the company intended to buy.

What is running, and what did each one do this month?

62 tools and agents
Records matched into the register
Sign-in records38,400
Expense linesExpense lines1,260
Hostnames seen96
Agent registry14
OximyOximy matches those records to 62 tools and agents, one row each.
ChatGPT EnterpriseChatGPT Enterprise
Contract
Annual
Use this month
24,100 turns · $9,400
GitHub Copilot
Contract
Annual
Use this month
31,600 turns · $18,400
GleanGlean
Contract
Annual
Use this month
4,800 turns · $6,100
Image tool on expensesFound on 38 expense lines
Contract
None found
Use this month
1,120 turns · $2,300
Invoice triage agentBuilt by the finance systems team
Contract
Internal build
Use this month
1,180 runs · $840
How to read the evidence

An inventory should explain what each row means.

Contracts show a commitment; usage shows activity.

Three kinds, one shapeOne register
Purchased toolInternal agentModel bill
One row eachOwner, contract, useA shared owner does not merge two rows

Is an internal agent an investment?

Keep a purchased tool, an internal agent and the underlying model bill distinguishable. Shared ownership or a similar name does not make them the same investment.

Paid accessSixty days
310 of 2,240Seats with no sign-in
One source can miss activity another system holds.

Does no sign-in mean the seat went unused?

Check eligibility, the available activity and the contract terms before changing licences. Missing usage in one source is not conclusive evidence that access was never used.

Review scopeIn and open
Approved tool listAgreed sourceIn scope
Expense linesAgreed sourceIn scope
Internal agentsOwner named per agentIn scope
Personal accountsOutside the agreed sourcesOpen

Can we start with an incomplete list?

Yes. Bring the sources and investments you already know, define the starting scope and record the gaps, so the first review decides what needs an owner rather than waiting for a perfect list.

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