> ## Documentation Index
> Fetch the complete documentation index at: https://oximy.com/docs/llms.txt
> Use this file to discover all available pages before exploring further.

# Spend

> Reconcile contracted, unapproved, and recoverable AI spend with observed usage.

Spend connects commercial records with observed usage so finance, IT, and business owners can distinguish approved commitments from activity outside the managed portfolio.

<Tabs>
  <Tab title="Official spend">
    Review tools with contracts, paid seats, idle-seat signals, usage, snapshot
    freshness, and renewal context. Open a tool to investigate its underlying
    account and usage evidence.
  </Tab>

  <Tab title="Unapproved spend">
    Review personal accounts, unmanaged tools, partial pricing evidence, and
    unresolved account ownership. These signals help identify spend occurring
    outside approved contracts.
  </Tab>

  <Tab title="Action queue">
    Work through recoverable-spend candidates such as idle seats and shadow
    accounts, ranked with their estimated impact and affected people.
  </Tab>

  <Tab title="Departments">
    Compare spend and usage by department when your role includes the required
    organizational and financial scope.
  </Tab>
</Tabs>

## A practical review

<Steps>
  <Step title="Confirm freshness">
    Check when the official and activity data were last updated before making a
    decision.
  </Step>

  <Step title="Separate evidence types">
    Keep contracted spend, observed usage, personal-account signals, and
    estimated recoverable spend distinct.
  </Step>

  <Step title="Open the tool">
    Review seat utilization, account ownership, usage, and renewal context.
  </Step>

  <Step title="Assign an action">
    Reclaim, approve, consolidate, investigate, or monitor according to your
    organization's process.
  </Step>
</Steps>

<Info>
  Spend fields can be hidden by role. Estimates and incomplete pricing evidence
  should be validated against the source contract or provider before a
  purchasing decision.
</Info>